No matter what products you use, if your remote team is not cooperating the product is useless. What is important is strategies. Let us look at few strategies I as an HR employed in my company during the surging cases in coronavirus pandemic in India.
1. Have a Daily Check-In: Whenever possible, this should be one-on-one, and face-to-face via video. Phone conversations, email, and Slack go only so far. Your team needs to see you, and you need to see them. The good news is that services like Zoom or Google's Team Hangouts make this relatively easy. At first, this should be every day. The purpose is simple--set the agenda and provide the feedback and resources your team members need.
2. Communicate a Lot: It probably goes without saying that you should be in regular communication with your team. One of the hardest things about working from home, especially if you are used to an office environment, is the sense of loneliness and isolation that can set in. That is especially true considering that many people are practicing social distancing.
3. Take Advantage of Technology: As a manager, your job is to keep your team connected. Communication tools are a simple way to keep everyone engaged. While email and text messages might be a short-term solution, tools like Slack or Microsoft Teams are far better suited for collaboration and communication. Some of those collaboration tools are even available for free right now.
4. Manage Expectations: Help your team figure out what they should do and create realistic expectations for their work. By the way, "managing expectations" applies to you as a manager as well. Set yourself and your team up for success by clearly stating both the tasks and the reasons behind them, and help your team understand exactly how you will measure success. That means defining the scope, deadlines, and deliverables for each task or project your team is working on. Otherwise, do not be surprised if a few weeks from now you find yourself wondering what everyone was doing.
5. Focus on Outcomes, Not Activity: It is not possible to manage every aspect of the work done by a remote team. For what it is worth, you should not be trying to manage every aspect of any team's work, but especially when your team is distributed across different locations. Instead of focusing on activity or hours worked, focus on the outcomes, and measure your team accordingly.
6. Resource Your Team: Make sure your team has the technology it needs to get the work done. If you suddenly have a team of remote workers, that means there is a good chance they need tools like laptops, software, mobile devices, or even a high-speed internet connection. It is not reasonable to assume that everyone has all those things, and it is your responsibility as a manager to make sure they do.
7. Be Flexible: Understand that, especially in the current environment, your team has a lot going on. That is not an excuse for not getting things done, but it is a reason to reconsider what productivity really means. Punching a clock for eight hours is out. Regular work hours are also probably out for many people. Instead, trust your team and give them the freedom and flexibility to get work done on the schedule that helps them be the most productive. That is good for your team in the long run anyway.
Besides if you do have any questions give me a call: https://clarity.fm/joy-brotonath