Here are some tips for optimizing manpower in an NGO:

Define clear roles and responsibilities for each position. This prevents role ambiguity and ensures everyone knows what is expected of them.

Conduct a manpower audit to analyze current staffing levels and roles. Identify any redundant or unnecessary roles that can be eliminated.

Size your workforce based on current and projected workloads. Don't overstaff or understaff.

Cross-train employees so they can fill in for each other during absences. This improves flexibility.

Consider outsourcing non-core functions like accounting, IT, etc. to reduce headcount.

Use volunteers strategically, where possible, to supplement paid staff.

Introduce technology solutions to automate manual or repetitive tasks and free up staff for higher-value work.

Conduct performance reviews regularly and address underperformers. Replace weak performers to boost productivity.

Provide training and development opportunities to improve employee skills and efficiency.

Implement flexible work arrangements, like work-from-home, to attract and retain talent.

Benchmark compensation against the market to prevent the attrition of key staff.

Track workload fluctuations and adjust staffing levels accordingly on a temporary basis.

Collaborate with other NGOs to share resources and personnel where missions align.