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Question

Teamwork.com is great at managing individual steps of a project. But it doesn't give us a visual overview of all project’s status.

We have a unique capacity measuring issue since we’re using 3 external vendors to fulfill the work - not individual creatives with billable hours (that we could solve with Harvest/Forecast app).

Issues:

1. Visibility of project management capacity - need to see how many more projects we can manage.
2. No way to know "at a glance" which projects are paused, slowed down and when they’re projected to end because of it.
3. No way to know which have a hard deadline, and which are flexible.
4. No way to know how many projects go over the estimated timeline. (days over = lost opportunity to sell in new slots)

Project Management

Process Improvement

Capacity Planning

Answer

Rebecca G Brizi answered

In addition to what has already been said: be sure to weight your projects. Some may be more time intensive than others, or involve certain people more than others.
I find that if you can quantify time and efforts and use that scale to determine capacity it tends to work better than sheer number of projects.