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You need to implement a document management system like hubdoc which can save all the vendor invoices directly into its system and then you can find all the invoices at one place.
See this.
https://www.hubdoc.com/how-it-works.
Get in touch at hello@meruaccounting.com we shall be glad to answer your specific questions free of cost.
We are a Firm of chartered accountants that specialize in bookkeeping for clients globally.
Cheers
Rushabh
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