Let's take for an example oDesk and pretend that they have affiliate program for their constructors.
If a constructor gets someone to sign up, he gets $10.
Does company(in this case oDesk) need to pay out those $10 separately from his earnings, or can it just be added to his balance and paid out altogether?
The actual process of this is based on the company policy. I deal with some companies that will not mix the two types of income at all, while other companies treat all of it as earnings.
As far as the legality of it when you receive the funds, it is totally up to the applicable tax laws for your particular case. The best way to clear this up would be to talk to an accountant specializing in affiliates.
I'm not really sure I understand your question but I 'll take a stab at it. Then, you can tell me if I'm wrong.
Basically you are asking if the $10 can be a revenue or an expense. Is that it? If you add it to the project cost, then its an additional revenue. If you don't change the project cost then its an expense.
From an accounting point of view, the treatment is different. The tax implication depends on whether its a revenue or expense.
And, yes. A contract needs to spell this all out.
Once again, please forgive me if I misunderstood the question. Please feel free to clarify and ask followup questions as needed.
Let me first preface that: I am not a Lawyer or an Accountant nor am I offering direct legal advice based on your situation. I can only interpret from the details you have provided based on similar scenario's I have experienced. Please seek legal counsel or professional accounting help before taking action on any advice below.
In the scenario you listed above, it's best to separate out earnings generated by affiliates vs. the revenue they might receive from work as it has a two-fold benefit: 1)The contractor receiving commissions can properly denote what is referral monies and what is money from SOW's (and if needed, can separate those out when submitting his business taxes). 2) if they are US affiliates (from the marketplace/oDesk side) -- you should be collecting W9's from all people you pay commissions (i.e. affiliates) so that you can report that to the IRS at the end of the year.
If you lump the two together - you won't be accurately reporting what money went to whom.
If you are doing that already from the act of being the billing authority (and processing payments and requesting W9's) than what I mentioned above is null.
Hope this helps! Good luck.